Unit E Vocabulary
MS office suite
programs that you can use to produce a wide variety of documents, including letters, budgets, mailing lists, presentations, and Web pages.
MS Office Web Apps
which is a set of scaled-down versions of Microsoft Office programs that
run over the Internet.
Word processing program
you can use to create text documents, such as let-
ters, memos, newsletters, and reports.
Presentation graphics program
you can use to develop materials for
presentations, including slide shows, computer-based presentations, speaker’s notes, and audience hand-
When you launch an Office program, your computer reads the program stored on your computer’s hard
disk and displays it on the screen for you to use.
is the collection of buttons and
tools you use to interact with a software program.
appears at the top of the screen and includes the names of all the Word menus.
is at the top of the program window. It contains the name of the document (currently the
temporary name Document1). 2011 folder, then
located directly below the title bar, contains buttons that perform the most
common tasks in a program, such as creating a new blank document; creating a new document from a
template; and opening, saving, and printing a document.
Buttons on the Standard toolbar are often
easier to remember than their menu counterparts because they display a picture called an icon
is the band directly below the Standard toolbar.
is an instruction you give to a computer to complete a
task, such as printing a document, inserting a picture, or saving your changes.
each of which contains a different set of commands for
completing a particular type of task.
is active, so it appears in front of
the other tabs.
s the work area within the Word program window.
is a small flash-
ing vertical line in the document window that indicates where text will be inserted when you type.
at the bottom of the screen displays key information, such as the current view, current
section, current page, total number of pages, number of words in the document, and spelling and gram-
At the far left of the status bar are the View buttons, which you use to change your view of
ocated at the far right
of the status bar, to set the magnification level of your document.
Create and edit text in a simplified layout
Create an outline with multiple levels
Publishing layout view
Create newsletters, brochures, and more, using desktop publishing tools
Print layout view
Create a document as it will appear on the printed page; the default view in Word
Notebook layout view
Take notes, flag items, and record audio notes in a specialized notebook document
Full screen view
Maximize the space while working in a reading or authoring mode
See how your document will appear when uploaded to the Web (available from
Enables you to check compatibility issues with other versions of Office, including both Mac and Windows
To keep a document permanently so that you can access it later, you must save it as a file
which is a unique name for a file, so
that you can identify it later; you also specify a location, such as a folder on your computer’s hard drive,
on a removable flash drive, or on a drive located on a network or on the Internet.
When you save a file, the program automatically assigns it a file extension to identify
the program that created it. log box opens, so
that you can assign
Using cloud computing (work done in a virtual
environment), you can take advantage of Web programs called
store documents in a “cloud” and make the documents available to
whomever you grant access.
is a special file that contains predesigned formatting, text,
and other tools for creating business documents, such as letters, invoices, and business presentations.
The Template Gallery stores the templates for each program and opens by default when you open
it displays topics and instructions geared to the task you’re performing.