Unit E Vocabulary

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1

MS office suite

programs that you can use to produce a wide variety of documents, including letters, budgets, mailing lists, presentations, and Web pages.

2

MS Office Web Apps

which is a set of scaled-down versions of Microsoft Office programs that
run over the Internet.

3

Word processing program

you can use to create text documents, such as let-
ters, memos, newsletters, and reports.

4

Spreadsheet program

Microsoft Excel

5

Presentation graphics program

you can use to develop materials for
presentations, including slide shows, computer-based presentations, speaker’s notes, and audience hand-
outs

6

Launch

When you launch an Office program, your computer reads the program stored on your computer’s hard
disk and displays it on the screen for you to use.

7

User interface

is the collection of buttons and
tools you use to interact with a software program.

8

Menu bar

appears at the top of the screen and includes the names of all the Word menus.

9

Title bar

is at the top of the program window. It contains the name of the document (currently the
temporary name Document1). 2011 folder, then

10

Standard toolbar

located directly below the title bar, contains buttons that perform the most
common tasks in a program, such as creating a new blank document; creating a new document from a
template; and opening, saving, and printing a document.

11

Icon

Buttons on the Standard toolbar are often
easier to remember than their menu counterparts because they display a picture called an icon

12

Ribbon

is the band directly below the Standard toolbar.

13

Command

is an instruction you give to a computer to complete a
task, such as printing a document, inserting a picture, or saving your changes.

14

Tabs

each of which contains a different set of commands for
completing a particular type of task.

15

Home tab

is active, so it appears in front of
the other tabs.

16

Document window

s the work area within the Word program window.

17

Insertion point

is a small flash-
ing vertical line in the document window that indicates where text will be inserted when you type.

18

Status bar

at the bottom of the screen displays key information, such as the current view, current
section, current page, total number of pages, number of words in the document, and spelling and gram-
mar status.

19

View buttons

At the far left of the status bar are the View buttons, which you use to change your view of
the document.

20

Zoom slider

ocated at the far right
of the status bar, to set the magnification level of your document.

21

Draft view

Create and edit text in a simplified layout

22

Outline view

Create an outline with multiple levels

23

Publishing layout view

Create newsletters, brochures, and more, using desktop publishing tools

24

Print layout view

Create a document as it will appear on the printed page; the default view in Word

25

Notebook layout view

Take notes, flag items, and record audio notes in a specialized notebook document

26

Full screen view

Maximize the space while working in a reading or authoring mode

27

Web layout

See how your document will appear when uploaded to the Web (available from
View menu)

28

Compatibility report

Enables you to check compatibility issues with other versions of Office, including both Mac and Windows
versions

29

File

To keep a document permanently so that you can access it later, you must save it as a file

30

File name

which is a unique name for a file, so
that you can identify it later; you also specify a location, such as a folder on your computer’s hard drive,
on a removable flash drive, or on a drive located on a network or on the Internet.

31

File extension

When you save a file, the program automatically assigns it a file extension to identify
the program that created it. log box opens, so
that you can assign

32

Cloud computing

Using cloud computing (work done in a virtual
environment), you can take advantage of Web programs called
store documents in a “cloud” and make the documents available to
whomever you grant access.

33

Template

is a special file that contains predesigned formatting, text,
and other tools for creating business documents, such as letters, invoices, and business presentations.

34

Template gallery

The Template Gallery stores the templates for each program and opens by default when you open
the program.

35

Context sensitive

in that
it displays topics and instructions geared to the task you’re performing.