unit E Vocabulary Words
MS office suite
programs that you can use to produce a wide variety of documents, including letters, budgets,
mailing lists, presentations, and Web pages.
MS Office Web Apps
which is a set of scaled-down versions of Microsoft Office programs that
run over the Internet.
Word Processing Program
you can use to create text documents, such as let-
ters, memos, newsletters, and reports.
you can use to manipulate, analyze, and chart quantitative data. Excel is often used to calculate financial information.
Presentation Graphics Program
you can use to develop materials for presentations, including slide shows, computer-based presentations, speaker’s notes, and audience hand-
To get started using Microsoft Office, you need to open, or launch, the Office program you want to use.
is the collection of buttons and tools you use to interact with a software program.
appears at the top of the screen and includes the names of all the Word menus.
is at the top of the program window
located directly below the title bar, contains buttons that perform the most
common tasks in a program, such as creating a new blank document; creating a new document from a template; and opening, saving, and printing a document.
Buttons on the Standard toolbar are often easier to remember than their menu counterparts because they display a picture called an icon that depicts the function that will be executed.
s the band directly below the Standard toolbar. It contains commands in the form of buttons, lists, galleries, and text boxes.
If Office needs more information in order to carry out a particular command from a menu, it displays a dialog box that presents options you select to complete the task.
Across the top of the ribbon are several tabs, each of which contains a different set of commands for completing a particular type of task.
At the moment, the Home tab is active, so it appears in front of the other tabs. The Home tab contains commands for performing the most frequently used commands for creating a document.
is the work area within the Word program window.
is a small flashing vertical line in the document window that indicates where text will be inserted when you type.
t the bottom of the screen displays key information, such as the current view, current
section, current page, total number of pages, number of words in the document, and spelling and gram-
In Word, you can choose among six view buttons on the status bar and an additional view is available as an option on the View menu.
ocated at the far right of the status bar, to set the magnification level of your document.
Create and edit text in a simplified layout.
Create an outline with multiple levels.
Publishing Layout View
Create newsletters, brochures, and more, using desktop publishing tools.
Print Layout View
Create a document as it will appear on the printed page; the default view in Word.
Notebook Layout View
Take notes, flag items, and record audio notes in a specialized notebook document.
Full Screen View
Maximize the space while working in a reading or authoring mode.
See how your document will appear when uploaded to the Web (available from View menu).
Enables you to check compatibility issues with other versions of Office, including both Mac and Windows versions.
To keep a document permanently so that you can access it later, you must save it as a file (an electronic collection of data).
When you save a file, you choose a filename, which is a unique name for a file, so
that you can identify it later; you also specify a location, such as a folder on your computer’s hard drive,
on a removable flash drive, or on a drive located on a network or on the Internet.
When you save a file, the program automatically assigns it a file extension to identify the program that created
Using cloud computing (work done in a virtual environment), you can take advantage of Web programs called Microsoft Office Web Apps, which are simplified versions of the programs found in the Microsoft Office suite.
is a special file that contains predesigned formatting, text, and other tools for creating business documents, such as letters, invoices, and business presentations.
The Template Gallery stores the templates for each program and opens by default when you open the program.
in that it displays topics and instructions geared to the task you’re performing. For example, if you point to a but-
ton on the Standard toolbar, a Help Tag displays a description of what the button does.Your Mac is unique in that closing a window does not close the program.