Records Management 6

Helpfulness: 0
Set Details Share
created 4 years ago by Dulce
103 views
book cover
Records Management
Chapter 6
chapter 6
show moreless
Page to share:
Embed this setcancel
COPY
code changes based on your size selection
Size:
X
Show:
1

STORAGE

the placement of records,according to a plan, on a shelf or in a file drawer or saving an electronic record

2

STORAGE METHOD

a systematic way of storing records according to an alphabetic subject, numeric, geographic, or chronological plan

3

ALPHABETIC RECORDS MANAGEMENT

a method of storing and arranging records according to the letters of the alphabet

4

VERTICAL FILE CABINET

deeper than is wide

5

LATERAL FILE CABINET

wider than it is deep

6

SHELF FILES

open-shelving, accessed horizontally

7

MOBILE SHELVING

mobile banks of shelves, can be moved

8

GUIDE

rigid divider use to identify a section in a file and to facilitate reference to a particular record location

9

TAB

a projection for a caption on a folder or a guide that extends above the regular height or beyond the regular width of the folder or guide

10

PRIMARY GUIDE

a divider that identifies a main division of section of a file and always precedes all other materials in section

11

SPECIAL (AUXILIARY) GUIDE

a divider used to lead the eye quickly to a specific place in a file

12

POSITON

the location of a tab across or down one side of a guide of a folder

13

GENERAL FOLDER

a folder for record to and from a correspondence, which has a small volume of records that does not require an individual folder

14

INDIVIDUAL FOLDER

a folder use to store the records of an individual correspondent, with enough records to warrant a separate folder

15

SPECIAL FOLDER

a folder that follows a special guide in an alphabetic arrangement

16

SUSPENSION (HANGING) FOLDER

a folder with built in hooks one each side that hang from parallel metal rails on each side of a file drawer or other storage equipment

17

FOLLOWER BLOCK (COMPRESSOR)

a device at the back of a file compressor that can be moved to allow contraction or expansion of the drawer contents

18

OUT INDICATOR

a control device, such a guide, sheet, or folder, that shows the location of borrowed records EX. OUT GUIDES, OUT FOLDERS, OUT SHEETS

19

LABEL

a device that contains the name of the subject or number assigned to the file folder or section contents

20

CAPTION

a title, heading, short explanation, or description of a document or record

21

CONTAINER LABELS

labels on drawers, shelf files, or other storage containers

22

GUIDE LABELS

...