Chapter 4 Flashcards


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1

What is Note-taking?

The process of writing down information concerning an incident, event, activity, or statement.

2

Good notes provide what?

Documentation so that other officers who may become involved in the investigation learn the facts and important information about the case.

3

What are field notes?

Are the details you record on the scene about an event, interview, or persons involved.

4

Field notes should address the following basic questions:

  1. Where did the incident take place?
  2. When did the incident take place?
  3. Who was involved?
  4. What happened?
  5. How did it happen?
  6. Why did it happen?
  7. What actions did the officer take?
5

Where is ___

The location of an incident.

6

When is __

The date and time an incident occurred.

7

Who is __

Everyone who may have information about what happened.

8

What is ___

The information regarding the nature of an incident.

9

How specifies __

How an incident occurred.
- Example: did someone hit the victim with their fist? Did someone spray paint the side of a building with graffiti? Did a vehicle strike the mailbox?

10

Why is __

The reason for an incident and is sometimes called the motive.

11

Your field notes should __

Include information about possible motives in evidence of intent.

12

The longer you delay in writing down what you see or hear __

The greater the chances are that you will not accurately recall some of the information

13

A good technique is to __

Listen and ask the complainant, witness, victim, or other person of interest to pause so that you can write down the information

- This alternating method will allow you to here in record information accurately from these people

14

A.k.a. stands for __

Also known as

15

DOB stands for __

Date of birth

16

F stands for __

Female

17

Nmi Stands for __

No middle initial

18

S stands for

Suspect

19

A report is __

A written document that gives information about an event, situation, occurrence, or incident.

20

A report reflects what __

Competent and professionalism, not only in writing skills, but in all aspects of police work.

21

You may have heard someone say __

If it isn’t in the report, it did not happen.

22

Reports are commonly used in:

  1. Criminal case filings
  2. Criminal trials
  3. Civil proceedings
  4. Depositions
  5. Draft or a probable cause affidavits
23

Keep in mind that if you are wearing a body camera __

You can request to review the record of footage from the body camera before writing a report

24

To recognize the significance of writing a clear and complete report, consider that it may be read by:

  1. Other officers
  2. Supervisors
  3. Defense and prosecuting attorneys
  4. Judges
  5. City, county, or state officials
  6. Media reporters
25

You will not write every incident report the same way. Therefore __

Think about the situation and the circumstances before you begin writing

26

When you organize or group information __

It’s easier to write an efficient report

27

Grouping information is __

The most efficient way to organize notes.

28

Notes can be organized in two ways:

By order of events: Organize notes chronologically

By category: Organize notes by category, such as witnesses, victims, suspects, and weapons.

29

An effective report should be __

Well written and demonstrate a good command of the language

30

Grammar involves what __

The rules and guidelines that govern languages usage

31

A noun is

Names, persons, places, thanks, actions, qualities, beliefs

32

A pronoun is

Acts as a substitute for a now. Ex (they, them, he, she)

33

A verb

Expresses actions, states of being

34

An adverb does what __

Describes, identifies, or quantifies a verb, adjective, or other adverb

35

An adjective describes what __

A noun or pronoun

36

A preposition does what __

Links words and phrases and provides temporal, special, and logical relationships

37

A conjunction does what __

Connects words with other words, clauses with other clauses

38

When you expand your vocabulary __

You increase your report writing skills

39

A sentence is what __

A group of words that contains the subject, a verb, and an object and that Expresses a complete thought

40

The subject and verb in each sentence should __

Agree in numerical value

41

The subject of the sentence tells you __

What or who performs an action

42

The object tells you __

The person or thing that is affected by or that receives the action of the verb

43

A Sentence fragment is __

A group of words that lacks a subject, Verb, or object or fails to express a complete thought

44

Homophones are __

Words that are easily confused in use and spelling

45

Use a comma to __

Separate items in a series of three or more items

46

Use an apostrophe to __

Show possession or to create a contraction

47

Try to use a persons __

Exact words in an incident report. If using a direct quote, please quotation marks around the persons words

48

A narrative is

A detailed account of an incident and events related to the incident

49

Make sure the report consist

Only of facts. Omit unnecessary words and irrelevant material

50

A report must be what __

Factual. Do not alter any information you obtained about an incident

51

Report all sides __

Of the story

52

A report should be clear __

And allow only one interpretation of each sentences meaning

53

When you write a report __

Be concise and to the point

54

Standard English refers to __

The form of language used when speaking and writing wherever English is spoken and understood

55

Jargon

Includes vocabulary words in profession that has meaning only to the people who work in that particular field or profession

56

Slang

Consists of informal, non standard words often used by regional or specific groups

57

Textspeak is __

A language that includes text message and digital communications

58

If you hand write a report __

Print clearly and legibly

59

Complete your report __

As soon as possible after the incident

60

An effective report __

Will have good content and proper formatting

61

The format is __

The way information is organized and presented in the report

62

To present a clear narrative a report should contain __

An introduction, a body, and a conclusion.

63

The body of the narrative is __

The detailed chronological account of the incident

64

The conclusion explains __

How you resolved the situation

65

The introduction of a report usually includes information such as:

Date and time of the incident, place of the incident, your assignment and arrival time, your name, your initial actions, I didn’t identity of the victim, suspect, or complainant

66

The content of the narrative should answer four key questions:

Why were you there? What did you observe? What did you do? What were the outcomes?

67

Point of view:

Write reports in the first or third person depending on your agency’s policies

68

Voice:

Write your reports in active rather than passive voice. In active voice, the subject of the sentence comes before the verb it is clearly stated

69

In passive voice __

The object and the subject switch places

70

Tense:

Most law enforcement reports are written in past tense because the events have already occurred

71

Check the report to make sure __

It has correct spelling, proper punctuation, appropriate capitalization, improper grammar.

72

During the evaluation process __

Make sure that you included all pertinent facts from your notes in any statements in an organized accurate manner

73

You should evaluate the report __

After you finish writing it